Featured Speakers Packet

Thank you for agreeing to be a part of our convention this year!  Below are a few details about the convention as well as the speaker form we need you to complete in preparation for this event. Be sure to look over the form to ensure you have everything needed before beginning the process. Please Note: ALL QUESTIONS MUST BE ANSWERED IN ORDER TO COMPLETE SUBMISSION.

Deadline to complete: April 27,2018.

Convention Essentials

AIA Arkansas Mission Statement:
The mission of AIA Arkansas is to develop, promote, and sustain the practice and practitioners of architecture.

The dates of this year’s convention:
October 17, 2018      Golf Tournament & Bicycle Tour
October 18-20, 2018 Convention & Expo

Convention Location:                                    
Hot Springs Convention Center
134 Convention Boulevard
Hot Springs, AR 71901

Do I need to register for the convention?
Yes. Once the online registration becomes available an email invitation will be sent to you requesting you register for the event.  Please select any session or social functions you plan to attend.  Participation at the convention is at no cost to you.  If for some reason you do not receive the electronic invitation, the online registration will be available online at www.aiaar.org soon.

Do I need to make my own travel arrangements?
No.  AIA Arkansas will make your coach flight reservations for you.  Please provide AIA Arkansas with your legal name and date of birth for flight reservation purposes.   We will make arrangements for you to arrive the night prior to your speaking date unless otherwise advised.  AIA Arkansas will provide you with the travel itinerary once it has been set.  We will also arrange for your transportation to and from the airport to the Embassy Suites/Hot Springs Convention Center in Hot Springs, AR.  You will not need a vehicle.  There are restaurants and night life within walking distance.

Do I need to make my own hotel reservations?
No.  AIA Arkansas will make your hotel reservations for you.  The Embassy Suites is connected to the convention center.

You are invited to our exclusive Speakers’ Dinner.
We invite you to attend our Speaker Appreciation Dinner on Thursday evening, exclusively for our Featured Speakers.  Please indicate on the form below if you plan to attend.

Reimbursable Expenses

All speakers will fly into Clinton National Airport (LIT).  AIA Arkansas will make all flight reservations.  Please complete the necessary flight question on the Speaker Presentation Form.

Transportation / Shuttle
A shuttle service will be provided from the Clinton National Airport to the Embassy Suites/Hot Springs Convention Center in Hot Springs. The contracted hotel is connected to the convention center. You shouldn’t need transportation during your stay.

If you are traveling to Hot Springs via your own vehicle, AIA Arkansas will reimburse your mileage at $0.54 per mile.

All meals while staying in Hot Springs will be provided through convention events. AIA Arkansas will reimburse up to $50 per day for food on the days traveling to and from the convention.

Reimbursement Form
All reimbursement requests must be submitted via the provided expense sheet within 15 days of the event.  All reimbursement requests MUST be accompanied by corresponding receipts.  Click the link to access the Speaker Expense Report Form.

Speaker Form

Please fill out the form below providing the necessary information in preparation for the event and your travel to Arkansas.