Featured Speaker Agreement Confirmation


Thank you for agreeing to be a part of our convention this year!  Below are a few details about the convention as well as the speaker form we need you to complete in preparation for this event. Be sure to look over the form to ensure you have everything needed before beginning the process. Please Note: ALL QUESTIONS MUST BE ANSWERED IN ORDER TO COMPLETE SUBMISSION.

Deadline to complete: FEBRUARY 28, 2020

Convention Essentials

The dates of this year’s convention:
October 21, 2020      Golf Tournament & Bicycle Tour
October 22-23, 2020 Convention & Expo

Convention Location:                                    
Hot Springs Convention Center
134 Convention Blvd
Hot Springs, AR 71902

Do I need to make my own travel arrangements?
No.  A travel agent working with AIA Arkansas will contact you to make your coach flight reservations for you.  Arrangements will be made for you to arrive the night prior to your speaking date unless otherwise advised.  AIA Arkansas will provide you with the travel itinerary once it has been set.  We will also arrange for your transportation to and from the airport to the Hotel/Convention Center.  You will not need a vehicle.  There are restaurants and night life within walking distance.

Do I need to make my own hotel reservations?
No.  AIA Arkansas will make your hotel reservations for you.

You are invited to our exclusive Speakers’ Dinner.
We invite you to attend our Speaker Appreciation Dinner on Thursday evening, exclusively for our Featured Speakers.  Please indicate on the form below if you plan to attend.

Reimbursable Expenses

Flight
All speakers will fly into Clinton National Airport (LIT).  A travel agent working with AIA Arkansas will contact you to make your coach flight reservations for you.

Transportation / Shuttle
A shuttle service will be provided from the Clinton National Airport to the hotel/convention center. The contracted hotel is connected to the convention center. You shouldn’t need transportation during your stay.

Meals
All meals while staying will be provided through convention events. AIA Arkansas will reimburse up to $50 per day for food on the days traveling to and from the convention.

Reimbursement 
All expense reimbursement requests must be submitted to AIA Arkansas within 15 days of presentation date. All reimbursement requests MUST be accompanied by corresponding receipts.  Any expense items not specified above are expressly excluded from reimbursement (i.e., room service, phone calls, laundry, dry cleaning, in-room moves, entertainment, and limousines).

Please fill out the form below providing the necessary information in preparation for the event and your travel to Arkansas.